Effective Date: [Insert Date]

 

Grips Branch (“we,” “our,” or “us”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal information when you use our website (the “Site”) and engage with our services.

 

1. Information We Collect

 

We may collect the following types of information:

 

• Personal Identifiable Information (PII): Name, email address, phone number, job title, and other details you voluntarily provide.

• Technical Data: IP address, browser type, device information, and browsing activity.

• Cookies and Tracking: Our Site uses cookies and similar technologies to improve user experience. Please refer to our [Cookie Policy] for details on how we use cookies.

 

2. How We Use Your Information

 

We use your information for purposes including but not limited to:

 

• Providing Services: To respond to enquiries, process requests, and communicate important updates.

• Site Optimisation: To improve the Site’s performance and user experience.

• Compliance: To comply with legal obligations and maintain our records.

 

3. Legal Basis for Processing

 

We rely on the following legal bases to process your personal data:

 

• Consent: Where you have given explicit consent (e.g., subscribing to newsletters).

• Contractual Necessity: To fulfil any contracts with you, such as providing requested services.

• Legal Obligation: To comply with applicable laws and regulations.

• Legitimate Interests: To manage and improve our Site, protect against fraud, and maintain communication.

 

4. Data Retention

 

We retain your personal information only as long as necessary for the purposes stated in this Privacy Policy or as required by law. When your data is no longer needed, we securely delete it.

 

5. Data Sharing and Transfers

 

We may share your information with:

 

• Service Providers: Trusted third parties who help us operate the Site and provide our services.

• Legal Obligations: Authorities or entities when required by law or to protect our rights.

• International Transfers: If we transfer data outside the UK, we will ensure it is protected in line with UK data protection laws, using approved safeguards like Standard Contractual Clauses.

 

6. Data Security

 

We implement appropriate security measures to protect your data, including encryption, access controls, and regular security assessments. However, no system is completely secure, and we cannot guarantee absolute security.

 

7. Your Rights

 

Under UK GDPR, you have rights over your personal data, including:

 

• Access: Request a copy of the personal data we hold about you.

• Rectification: Correct inaccurate or incomplete data.

• Erasure: Request deletion of your data where it’s no longer necessary.

• Restriction: Restrict processing under certain conditions.

• Data Portability: Obtain a copy of your data in a commonly used format.

• Object: Object to processing for direct marketing or based on legitimate interests.

 

To exercise these rights, please contact us at info@gripsbranch.org.uk.

 

8. Cookies

 

For information on our use of cookies, please review our [Cookie Policy].

 

9. Policy Updates

 

We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. Updates will be posted on this page with the effective date at the top.

 

10. Contact Us

 

For questions about this Privacy Policy or to exercise your data rights, please email us at info@gripsbranch.org.uk